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The Purpose of an E-Mail Archiving Solution

 

Email Archiving enables you to store every email message to an archiving storage area. You can define granular policies and requirements that would determine what type of emails you would want to store away, for how long these messages should be stored before being automatically purged and there is also many other criteria options that can be assigned.

Some reasons why you would store your emails would be for regulatory compliance, long term storage (taking the burden away from your email server), email archivers have powerful search facility allowing users to find messages based on a number of search criteria options.

Email archiving solutions are usually provided in stand-alone solutions as that can be purchases as downloadable software application, a physical appliance or more commonly in today's world as a service in the cloud. However some vendors have integrated these solutions within their email security solutions and services as well, providing email security and archiving all from one platform. There are a number of ways archiving software integrates with email servers. To provide an example, and this is at the most basic level, you would configure your email service so that when it processes a message, it also sends a copy of it to the archiving solution for long term storage.

 

 

 

Further Reading

A list of Email Archiving Vendors